Privacy Policy

Instituto de Biologia Experimental e Tecnológica – iBET, with its Head Office at Av. República, Qta. do Marquês, Oeiras, with the tax number 502 112 255, is the entity responsible for the processing of your personal data, whether collected or made available on this website, or made available through forms that used as part of your relationship process with iBET.

iBET is committed to protecting the privacy of all users visiting the iBET website, thus complying with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, commonly known as the General Data Protection Regulation (GDPR).

This policy applies to personal data collected from our online resources and communications (such as website, email, and other online tools). iBET undertakes to collect, maintain and ensure the security of the data collected in accordance with this policy as well as applicable laws, rules and regulations.
iBET also undertakes to respect the confidentiality of your data. As such, we do not sell, distribute or transfer your data to any entity.

This policy does not apply to:

• Online resources of third parties for which our website may include hyperlinks and in which we have no control over content or privacy practices;
• Any website operated by organizations or groups that associate with iBET;
• Not to any website that contains links to the iBET website;
• The practices of organizations or persons not belonging, controlled, managed or 
contracted by iBET.

We may occasionally suggest links to sites or mobile applications that we do not own or control. In such cases, this Privacy Policy also does not apply to such sites.

By using our website, you agree to the data practices described in this Privacy Policy. If you do not agree with the practices described here, please do not use it. This privacy policy also determines the consent for the treatment of your data in the precise terms and conditions in which they are expressed.

iBET only collects and processes data in cases where:

• Legitimate reasons: The use of the user’s personal data helps us to manage and improve our services, namely in maintaining the pre‐contractual or contractual relationship with various stakeholders. It also enables our communications the user to be more relevant and personalized, making your experience with our services more efficient and effective.
• Fulfillment of our legal obligations: Compliance with the Law is a principle that iBET does not waive, so that whenever the legislation in force or the Authorities imposes it, iBET will comply with its obligations.
• Consent of the user: We have obtained your consent to treat your personal data for specific, explicit and legitimate purposes.

Whenever we monitor our computer tools and services, including emails sent to and from iBET, we are collecting personal data. Likewise, whenever you provide us with any information or interact directly with iBET, we also collect and treat information about it; It is the case when a user registers on our website, participates in an event organized by IBET.

We may also receive personal data from you from other sources, such as social networks (according to the respective authorization processes) and link to the iBET page.

• Website do IBET
  The iBET website collects general information when an automated user or system visits the website. This general information is stored in the server log files. The information collected includes: (1) the types of browsers and versions used, (2) the operating system used by the access system, (3) the website from which an access system arrives at our website (so‐called referrers), (4) the sub‐sites, (5) date and time of access to the Internet site, (6) Internet address (IP address), (7) Internet access provider of the access system and (8) any other data and information that may be used in case of computer attacks on our information technology systems.

• Events
  If you register for an event or conference organized by iBET, it collects information by completing forms such as: name, title, institution, address, country, telephone number, email address. This information is collected only if consent is given. The information you provide to iBET will be used internally to process your specific request.You may choose to provide iBET your credit card data to pay for a conference registration, or for any other product or service. iBET does not voluntarily disclose your credit card information to any subcontracted organization or individual who is not hired by iBET to process your payment.

The data collected shall be processed within the framework referred to in paragraph 3. For those cases where consent is given, it shall only be applicable for the purposes indicated, namely:

• Contact and interact with users:
  • Sending information,namely newsletter communications,through the channels chosen by the user, such as by e‐mail, in the strict terms defined by the applicable legislation;
  • Submission of important notices, such as changes to our terms and conditions
    or policies;
  • Submission of technical notices, updates, security notices, and supporting and
    administrative messages;
    o Sending communications about the process of billing events or information
    related to upcoming iBET activities.

• Manage our daily activities, namely:
  • Compliance with applicable laws, rules, regulations, guidelines, codes and rules, as well as industry / professional regulations;
  • Compliance with requirements or requests imposed by local or foreign regulators, courts and law enforcement authorities, compliance with court orders or in connection with any litigation.

iBET has a data retention policy that determines how long we keep your personal data for as long as is necessary for the purposes for which it was collected. Thus, we will keep your personal data for the period necessary to: (a) comply with legal provisions; (b) ensure its availability in the course of procedures, processes or investigations involving the data subject and or (c) to provide the user with access to the information required through digital channels (such as our website).

Note: The data for sending the newsletter will be kept until the data subject requires its deletion.

iBET has the obligation to share the personal data of the user, as necessary, with the entities legally authorized to do so.
The data collected will not be communicated to third parties, but entities subcontracted by the iBET may have access to the data to perform, on its behalf and under its responsibility and supervision, the following data processing operations:

• Google Analytics, for statistical data collection;
• YouTube, for embedded videos;
• Google Maps, for the map embedded in the Contacts page;
• Myfonts.com, for feature‐specific font type.

The user reserves the right to:

• Withdraw your consent to process your personal data at any time, in cases where your consent is necessary;
• Withdraw your consent to process your personal data at any time, in cases where your consent is necessary;
• Request iBET information on the processing of your personal data, as well as a copy of the data;
• Request correction and / or deletion of your personal data, or limit or oppose the processing of your personal data;
• Request that you provide your personal data for re‐use for your own purposes in various services; and
• Submit a complaint to the competent supervisory authorities or court if your data protection rights are violated or if you are harmed by unlawful processing of your personal data.

The subsequent withdrawal of the consent given for the treatment of your data does not compromise the lawfulness of the treatment based on the consent previously given. When you revoke consent, you may lose access to services you have chosen to use.

If you wish to know more about the type of personal data stored, to know if any of this data is incorrect or out of date, or if you wish to limit or oppose its processing, you should contact us through one of the means indicated in section.

iBET uses various technologies and mechanisms to protect personal data against unauthorized access, use or disclosure. Our suppliers and sub‐contractors are strictly chosen and undertake to implement the necessary measures to keep this type of information confidential and safe.

• Content provided on the iBET website has been compiled from a variety of sources and is subject to changes at any time. The existence of links to other websites is for convenience and iBET does not assume any responsibility for the websites or the material found in them. iBET has no control over the nature, content, and availability of these websites. The inclusion of any links does not necessarily imply a recommendation or approval of the opinions expressed within them.
• Any material posted on the iBET website is protected by international copyright and
  copyright laws. All texts, logos, graphics, icons, photographs, software and audiovisual material fit into this protection. Permission is granted to download, copy or print information from the iBET website for personal, instructional or non‐commercial use only. Information found on the iBET website should not be used as medical, legal, commercial or tax advice.
• iBET is not responsible for the website being temporarily unavailable due to technical problems beyond our control. While we strive to keep the information up to date and accurate, we make no representations or warranties of any kind, express or implied, regarding the completeness, accuracy, reliability, suitability or availability with respect to the website or related information, services or graphics contained on the website for any purpose.

Our site uses “cookies” to enhance the user experience. A cookie consists of a unique numeric code that is sent to the user’s computer browser to learn more about their interests and preferences and to recognize them as a user with repeat visits. The information can be automatically collected by cookies and other technologies. Users may, at any time, prevent the setting up of cookies through the website. Please note, however, that certain features of our website will not be available if cookies are disabled.

If you have any questions regarding the processing of your personal data, or wish to exercise any of your rights, you may do so through the following contacts:

Email: data.protection@ibet.pt;

Address: iBET – Apartado 12, 2781‐901 Oeiras, Portugal.

Date of last update: September 20, 2018

To manage the cookies and similar technologies used (tracking pixels, web beacons, etc.) and related consents, we use the consent tool “Real Cookie Banner”. Details on how “Real Cookie Banner” works can be found at <a href=”https://devowl.io/rcb/data-processing/” rel=”noreferrer” target=”_blank”>https://devowl.io/rcb/data-processing/</a>.

The legal basis for the processing of personal data in this context are Art. 6 (1) lit. c GDPR and Art. 6 (1) lit. f GDPR. Our legitimate interest is the management of the cookies and similar technologies used and the related consents.

The provision of personal data is neither contractually required nor necessary for the conclusion of a contract. You are not obliged to provide the personal data. If you do not provide the personal data, we will not be able to manage your consents.